Part of the programme structure is how and by whom the Programme is managed. The programme structure comprises the following bodies:
- A joint Monitoring Committee, including representatives of all eleven participating countries, selects projects for funding, oversees the overall implementation and is responsible for the correct use of the funds.
- The Investitionsbank Schleswig-Holstein (IB.SH) acts as the Managing Authority/Joint Secretariat and concludes subsidy contracts with project lead partners. The Managing Authority/Joint Secretariat is the focal point for information and practical day-to-day implementation. It is located in Kiel and Rostock, Germany and has a branch office in Riga, Latvia. The Ib.SH also carries out the certifying tasks for the programme.
- The Audit Authority verifies the effective functioning of the management and control system of the programme and ensures sample audits of projects. It is hosted by the Ministry of Justice, European Affairs, Consumer Protection and Equality of the German Federal State of Schleswig-Holstein in Kiel, Germany. The Audit Authority is assisted by the Group of Auditors comprising representatives of the participating countries carrying out the second level audits.
Besides these bodies national sub-committees play an important role regarding the dissemination of programme related information in the participating countries.
Project lead partners, project partners and their first level controllers complement the overall programme structure.
The following chart illustrates the programme structure.
The participating countries have agreed on this joint programme and management structure. To stipulate its set-up the countries signed an Agreement on Management, Financial and Control Systems with the IB.SH.
“Agreement on the Management, Financial and Control Systems of Interreg Baltic Sea Region, Programme period 2014-2020”
For the same purpose and similar to this a Financing Agreement has been concluded for the participation of Russia.
"Agreement between the European Commission, the Government of the Russian Federation and the Government of the Federal Republic of Germany on the financial contribution of the European Union and the Russian Federation provided for the implementation of the Transnational Cooperation Programme "Interreg Baltic Sea Region 2014-2020" in the Russian Federation (Financing Agreement)"
The Financing Agreement is also available in Russian language.
The participating countries also agreed to open the Programme to partners from outside the Programme area provided that any such country on whose territory the specific partners are located accepted the provisions for management, financing and control of the Programme. Signing an Agreement on Management, Control and Audit with the IB.SH is obligatory for the specific country before a payment from the Programme can be made to the relevant project partners. Guidance on how to include partners from outside the Programme area is provided in the Programme Manual and specifically for each call for projects.